Organising an event
When organising an event, you need to consider:
- The venue or space where the event will be held.
- Ways to publicise the event.
- Who is doing what.
- Public liability insurance.
- Licences that may be necessary (one example is a music licence).
- Food safety certificates.
- Having a first aider at the event
These considerations can be covered as part of the Risk Assessment that is completed by the event organisers. The Resident Involvement Team can support you by providing a risk assessment template for you to complete. The agreed risk assessment should be shared with everyone who is involved in organising and delivering the event, so that everyone is clear on how the event will be run, the health and safety requirements, and how risks will be managed.
It is best to prepare everything well in advance and tell people about it beforehand. A good way of involving new people is by giving them small tasks such as leafleting or running an activity at the event.
The Resident Involvement Team can also arrange training for your TRA on areas such as food safety or carrying out an event risk assessment.