We spend approximately £900 million a year, of which 70% is spent on goods, works, services and property contracts with private, voluntary and community organisations and other public bodies.
We work to make it as easy as possible for potential suppliers to tender for council contracts. The tendering processes are nationally established and enable the council to secure best outcomes and best value for residents.
Find tender opportunities
All opportunities for working with H&F are advertised through our e-procurement platform capitalEsourcing. Suppliers are proactively encouraged to complete the registration in full on capitalEsourcing and to regularly review upcoming opportunities.
New procurement regulations came into force in February 2025 which means that all tenders over twenty five thousand pounds (£25,000) will be published on Find a Tender Service.
These regulations require suppliers interested in high value contracts to register on Find a Tender Service, and provide key information which will be mandatory before bidding on any public sector contract opportunities, including those published by Hammersmith and Fulham Council.
Guidance on how to register is available through this link: Guidance: Central Digital Platform and Publication of Information (HTML) - GOV.UK
Follow this link for further guidance and helpful videos: Information and guidance for suppliers - GOV.UK
We have also created useful guidance to support you with headline changes and actions for suppliers under the new regulations as a downloadable PDF version and a plain text version.
Collaborating with other local authorities and public bodies can also help us achieve better prices by combining our buying power. In addition to advertising our opportunities, we may also use framework agreements awarded by other central purchasing bodies, such as Crown Commercial Service (CCS). ESPO, NEPO, YPO and others.
Our tendering processes and contractual arrangements have to comply with H&F contract standing orders and other regulations.
- See Councillors, committees and decisions
- Public Contracts Regulations 2015 (www.legislation.gov.uk) as amended The Public Contracts (Amendment) Regulations 2022 (legislation.gov.uk)
- The Concession Contracts Regulations 2016 (legislation.gov.uk)
Value thresholds
Depending on the value of the contract we will seek quotes or run an open tender.
Some low value (£10,000 - £49,999) and medium value (£50,000 - £214,904) contracts involve procurements that are reserved to local suppliers in the business or voluntary sector. High value tenders (£214,904 plus) will be published on Find a Tender Service.
Frameworks and Dynamic Purchasing Systems can be used as a route to market for all thresholds.
Read more about how to win local council contracts.
Social value in procurement
Under the Public Services (Social Value) Act 2012 we have to consider how our spending could also generate wider benefits to the community in terms of economic, social and environmental well-being - collectively known as 'social value'. That means we have to consider:
(a) how what is proposed to be procured might improve the economic, social and environmental well-being of H&F
(b) how, in conducting the process of procurement, we might secure that improvement.
H&F implements their social value policy on all contracts over £100k; there is a requirement for all bidders to demonstrate their qualitative and quantitative social value commitment through their submission. Social value commitments will be part of the contract terms, as key performance indicators (KPIs)
Read more about social value here: Social value in H&F
Bidders may find this matrix helpful in understanding social value expectations:
Commitment to H&F policies
We expect our tenderers to commit to working with us in achieving our policy and strategic goals, particularly in the following areas:
- Dementia Friendly Borough
- Equalities Plan
- Ethical Investment
- London Living Wage
- Reducing carbon impacts to tackle Climate Change
- Social Value
- Tackling Modern Slavery
Read more from our Sourcing Strategy: Agenda for Cabinet on Monday, 6th February, 2023 (item 10)
Transparency - contract records and spend data
As a local authority spending public funds, we have a legal requirement to publish our procurement spend data and contract records information every quarter.
This data is extracted from our e-procurement platform (capitalEsourcing), formatted for public viewing, and uploaded on the internet: transparency webpage.
Community Right to Challenge
The right to challenge allows voluntary and community groups, charities, parish councils, and council staff to bid to run a local authority service where they believe they can do so differently and better. Find out more about Community Right to Challenge.
Contact us
If you have any questions regarding any of the above, please contact us at: